Events Calendar Frequently Asked Questions

Submission Guidelines

All submitted events are routed to an approval queue for administrative review. This includes events submitted through the LINC system, which are first reviewed within LINC and then imported into the Events Calendar queue. Since hundreds of events are submitted, not all are approved immediately. The UCPA admin team ensures compliance with Events Calendar policies, checking for relevance, guideline adherence, and appropriate classification for daily emails and websites.

During the review, the admin team checks each event to ensure it follows university posting guidelines and is suitable for the public-facing calendar. If changes are needed, such as clarifying the event title or reframing content, the event owner is contacted to make adjustments before the event is approved.

Once approved, events are posted live on the calendar and monitored for formatting issues or questions from event owners. Any post-publication edits are usually in response to concerns raised by the event submitter or through direct contact with the Events Calendar team. Event owners are responsible for monitoring registrations.

The university retains full editorial control over events listed on the public calendar. If a title or description implies a viewpoint or suggests university endorsement, the admin team may modify the content. Events may also be edited to reframe the focus or include a disclaimer to clarify that there is no official endorsement by the university, in line with the Posting Policy. The admin team has the authority to request changes to ensure neutrality and alignment with university values.

  • Keep titles short and descriptive. Your title should be less than 60 characters long, including spaces.
  • Exclude date, location, time and audience from title.
  • Quotation marks should not be used in your title.
  • All caps should not be used in your title.
  • Avoid using acronyms in your title.

  • Announcements can run for up to 5 consecutive days and for once a week for up to 5 weeks for a total of 10 postings. Sunday is the start of a new week. If an announcement needs to be extended, individuals must submit a new submission form.
  • Do not submit an announcement/event that contains profanity or the words alcohol, party, gambling or words that are sexual in nature. 
  • Do not submit full-time, part-time, cooperative education and internship positions. To post students positions, please visit Handshake, the Center for Career & Professional Development recruitment platform. To post staff and faculty positions, please contact Human Resources.
  • Volunteer opportunities can be posted if they are not paid and not connected to cooperative education and internships.
  • Events must be sponsored by recognized Lehigh University organizations.
  • Events can be in person, virtual or hybrid. For virtual events, follow these best practices for creating secure Zoom classes, meetings, and events provided by Library and Technology Services.
  • All announcements/events need to be submitted by 2:30 p.m. on the day previous to when they need to appear in the email.

Political Candidate Event Submissions: As Lehigh University is a non-profit institution of higher education that is exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code, the University is prohibited from “participating in, or intervening in (including the publishing or distributing of statements), any political campaign on behalf of (or in opposition to) any candidate for public office.” Announcements of events related to the direct support or opposition to a particular candidate will not be included in the University Calendar of Events listings.

A strong and clear event description helps market an event: tell users what will happen at the event and what they might get out of attending.

For events, include the most interesting and most important information in the first paragraph. It is read first and needs to engage people quickly.

General Questions

The events calendar offers a comprehensive listing of Lehigh events, including lectures, conferences, performing arts, exhibitions, athletics, cultural and entertainment activities and more. Learn more about the events calendar >

The Today's Events and Announcements email provides a view of day-of events with links to easily access the Events Calendar by topic to the entire campus community.

Users can submit events to a single source – the events calendar. Once submitted, events will automatically appear in the events calendar and the daily “Today's Events and Announcements” email, as well as on The Perch, digital signs around campus, Lehigh’s Facebook page, and Lehigh’s mobile apps.

EVENTS must have a time, date, and location and require participation or attendance. Examples: Bookstore's Annual Faculty/Staff Appreciation Day, Lehigh After Dark at Taylor Gym, Seminar Series | Earth & Environmental Sciences

ANNOUNCEMENTS can have a time, date, location and request for participation but not all items. Announcements can run for up to 5 consecutive days and once a week for up to 5 weeks for a total of 10 postings.

Examples: Save the Date, registration is open, Spring Jacob Pool Hours, Lenovo Battery Recall Notice, Loss of Parking in Alumni Building Parking Pavilion.

The calendar and announcements coordinator reviews events and announcements for publication within one business day. All submissions for a next-day event or announcement must be submitted by 2:30 p.m.

Upon approval, event submissions appear immediately in the Lehigh Events Calendar and Announcements will appear in the Today's Events and Announcements email on the date specified.

Publication of events and announcements is at the discretion of the calendar and announcements coordinator.

  • Log in to the Lehigh Events Calendar
  • Click on the event or announcement to edit under 'Events I'm Organizing' and select the 'Edit Event' button under the Event Tools section.
  • Make the necessary changes and save.

The calendar and announcements coordinator reviews the edit(s) to the event or announcement and then publishes the change(s).

EVENTS appear in multiple locations such as the Lehigh Events Calendar, The Perch, digital signs around campus, Lehigh's social media accounts, Lehigh’s mobile apps, and the Today's Events and Announcements email.

The Lehigh Events Calendar offers a comprehensive listing of Lehigh events, including lectures, conferences, performing arts, exhibitions, athletics, cultural and entertainment activities, and more.  Learn more about the events calendar >

ANNOUNCEMENTS appear in the  Today's Events and Announcements email.

Each Lehigh account holder is eligible to receive the email.

The email is deemed important enough to be directed to everyone, but not critical enough to force you to read. To unsubscribe and stop receiving these emails, send an email to daily-list+unsubscribe@lehigh.edu

The calendar and announcements coordinator selects events to be listed on the featured events page and Today's Events and Announcements email per the below criteria:

  • Hallmark events such as Commencement, Kenner Lecture, MLK Speaker, Founders Day, Tresolini Lecture, Gruhn Speaker
  • Events that highlight the variety of academics and colleges, arts and entertainment, student life and campus involvement, athletics and development, and training events throughout the year
  • Events open to multiple audiences in the Lehigh community
  • Events that have a unique photo

To suggest an event to be featured, contact the calendar and announcement coordinator at eventscalendar@lehigh.edu or (610) 758-4487 at least 2 weeks prior to the event. Please include the date and title of your event.

Download the bulk upload CSV template by contacting the Events Calendar coordinator at eventscalendar@lehigh.edu. Events should have the following information.

  • Title: Keep titles short and descriptive. Your title should be less than 60 characters long, including spaces and different from other titles in the spreadsheet.
  • Description: A strong and clear event description helps market an event: tell users what will happen at the event and what they might get out of attending. For events, include the most interesting and most important information in the first paragraph. It is read first and needs to engage people quickly. The first 25 words of the description appear in the Today's Events and Announcements email.
  • Date From (Start Date):  
  • Date To (End Date): 
  • Start Time:  
  • End Time: 
  • Location: Should match a location on campus
  • Event Website
  • Ticket URL (Event Registration Link)
  • Department
  • Owner Email (Person Submitted Event)
  • Topic: Arts & Entertainment, Student Life & Campus Involvement, Admissions, Health & Wellness, Academics & Colleges, Development & Training, Diversity, Inclusion & Equity, International, Academic Calendar OR Research
  • Target Audience: Graduate Students, Undergrad Students, Faculty, Staff, Prospective Students, Alumni, Local Community & General Public AND/OR Parents & Families
  • Contact Information (Event Contact)

  • Click the filter icon on the main homepage and select the criteria for events you are interested in attending.
  • Apply the filter and view the events based on your selection.
  • If you are satisfied with the settings, click the filter icon again and click one of the calendar icons below, ‘SUBSCRIBE TO DISPLAYED RESULTS’ to automatically sync your personal calendar with the Event Calendar filter settings.

Please note this method does not automatically register you for the events. 

Visit the Events Digest form and select the criteria based on your event preference. Select the day of the week you would like to receive your digest and hit ‘Save Changes’ at the bottom of the form. You can create multiple digests and view the ones you created by visiting your Digest account settings.

Additional Questions?

Contact the Events Calendar coordinator at eventscalendar@lehigh.edu or (610) 758-4487.